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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1344    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/29/2024 In control: Administrative Services Department
On agenda: 10/8/2024 Final action: 10/8/2024
Title: Approval to award Invitation of Bids Y24-1068-KS, Building Automation Systems Preventative Maintenance and Repairs, to the following low responsive and responsible bidders: Lot A, Trane U.S. Inc. in the estimated award amount of $576,000 for a three-year term and Lot C, Automated Logic Contracting Services, Inc. in the estimated award amount of $234,070.50 for a three-year term. Further, request Board authorization for the Procurement Division to renew the contracts for two additional one-year terms. ([Administrative Services Department Facilities Management Division] Procurement Division)
Interoffice Memorandum

DATE: September 10, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Rich Steiger, FMA, Manager II, Facilities Management Division

PHONE: 407-836-7473

SUBJECT: Award of Invitation for Bids Y24-1068-KS, Building Automation Systems Preventative Maintenance and Repairs

ACTION REQUESTED:
title
Approval to award Invitation of Bids Y24-1068-KS, Building Automation Systems Preventative Maintenance and Repairs, to the following low responsive and responsible bidders: Lot A, Trane U.S. Inc. in the estimated award amount of $576,000 for a three-year term and Lot C, Automated Logic Contracting Services, Inc. in the estimated award amount of $234,070.50 for a three-year term. Further, request Board authorization for the Procurement Division to renew the contracts for two additional one-year terms. ([Administrative Services Department Facilities Management Division] Procurement Division)
body

PROCUREMENT:
The contracts will provide routine inspection and maintenance for the Building Automation Systems for Orange County facilities.
FUNDING:
Funding is available in account numbers: 0001-043-1713-3810, 0001-043-1715-3810, 0001-043-1717-3810, 0001-043-1718-3810, and 0001-043-1719-3810.
APPROVALS:
The Facilities Management and Business Development Divisions concur with this recommendation.
REMARKS:
Three bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Market analysis was conducted to determine price reasonableness to include City of Orlando and Racine County, Wisconsin, pricing for like services. Recommendation for award is made to Trane U.S. Inc. for Lot A and Automated Logic Contracting Services, Inc. for Lot C, who met the requirements of this solicitation. Johnson Controls was deemed non-responsive for qualifying their bid with additional terms and conditi...

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