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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-1366    Version: 1 Name:
Type: Recommendation Status: Consent Agenda
File created: 10/1/2025 In control: County Administrator
On agenda: 10/14/2025 Final action:
Title: Ratification of a not to exceed amount of $10,000,000 for the placement of all policies by Arthur J Gallagher RMS as broker of record covering all coverage lines of the Owner-Controlled Insurance Program (OCIP) associated with the Orange County Convention Center Phase 5A Expansion. Arthur J Gallagher was originally awarded the OCIP administration contract Y19-192 in May 2019. The contract was replaced by a sole source procurement when the project was restarted in 2023. (Risk Management Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: October 1, 2025

TO: Mayor Jerry L. Demings and County Commissioners

THROUGH: N/A

FROM: Lisa Snead, Assistant County Administrator

CONTACT: Janet Ramos

PHONE: 407-836-5610

DIVISION: County Administrator's Office

ACTION REQUESTED:
title
Ratification of a not to exceed amount of $10,000,000 for the placement of all policies by Arthur J Gallagher RMS as broker of record covering all coverage lines of the Owner-Controlled Insurance Program (OCIP) associated with the Orange County Convention Center Phase 5A Expansion. Arthur J Gallagher was originally awarded the OCIP administration contract Y19-192 in May 2019. The contract was replaced by a sole source procurement when the project was restarted in 2023. (Risk Management Division)
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PROJECT: N/A

PURPOSE:
Background:

An Owner-Controlled Insurance Program (OCIP) saves money for the County and provides consistent coverage for contractors and subcontractors working on construction projects with a value greater than $100,000,000.

In May 2019, Arthur J Gallagher RMS (AJGRMS) was awarded a term contract to administer an OCIP for the construction of the Orange County Convention Center (OCCC) Phase 5A Expansion. The original contract expired when the project was placed on hold due to the Covid pandemic. In November 2023, the OCIP administration contract was replaced by a sole source procurement due to the fact that AJGRMS had performed much of the legwork needed to administer the program. The scope of this procurement includes the underwriting, marketing, and placement of all insurance policies to adequately protect the interests of Orange County.

On August 15, 2025, Risk Management received the final draft of the proposed Guaranteed Maximum Price (GMP) for the early works phase of the project. Risk Management provided this information along with the estimated GMP for the full construction phase to AJGRMS so that they could proceed with the underwriting and marketing process. Un...

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