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File #: 25-245    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/27/2025 In control: Administrative Services Department
On agenda: 2/25/2025 Final action: 2/25/2025
Title: Selection of one firm and an alternate to provide Engineering Services for Malcolm Road Water Supply Facility Poly-Fluoroalkyl Substances (PFAS) and Permit Improvements, Request for Proposals Y25-800-GV from the following firms listed alphabetically: ? CHA Consulting, Inc. ? Tetra Tech, Inc. Request Board authorization for the Procurement Division to negotiate and execute a contract with a not-to-exceed budget of $4,500,000. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)
Attachments: 1. MWBE Evaluation Y25-800 Reviewed 11.27.2024, 2. Y25-800 Score Sheet posting, 3. 2025-02-25 PPP File 25-245 Discussion Engineering Services for Malcolm Road Water Supply
Interoffice Memorandum

DATE: January 27, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Lindy A. Wolfe, P.E., LEED AP, Manager II, Utilities Engineering Division

PHONE: 407-254-9918

SUBJECT: Selection of Consultant, Request for Proposals, Y25-800-GV Engineering Services for Malcolm Road Water Supply Facility Poly-Fluoroalkyl Substances (PFAS) and Permit Improvements

RECOMMENDATION:
title
Selection of one firm and an alternate to provide Engineering Services for Malcolm Road Water Supply Facility Poly-Fluoroalkyl Substances (PFAS) and Permit Improvements, Request for Proposals Y25-800-GV from the following firms listed alphabetically:

? CHA Consulting, Inc.
? Tetra Tech, Inc.

Request Board authorization for the Procurement Division to negotiate and execute a contract with a not-to-exceed budget of $4,500,000. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the next ranked alternate, until a successful negotiation is reached. ([Utilities Department Engineering Division] Procurement Division)
body

PROCUREMENT:
This contract will provide preliminary and final engineering design, permitting, bidding assistance, construction administration services, and operation and maintenance manual and facility start up services for the construction of a treatment system to improve water quality.
FUNDING:
Funding is available in account number 4420-038-1557-0005-6310.
DISCUSSION:
Two proposals were received in response to this Request for Proposals (RFP) and were evaluated in accordance with the criteria set forth in the RFP.
The proposals were evaluated by the Procurement Committee on January 8, 2025. Commissioner Maribel Gomez Cordero was assigned to the Procurement Committee.
The Procurement Comm...

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