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File #: 24-1714    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/6/2024 In control: Administrative Services Department
On agenda: 12/3/2024 Final action: 12/3/2024
Title: Selection of one firm and two ranked alternates to provide Orange County Convention Center Sustainability Initiatives, Request for Proposals Y24-178-KS from the following listed alphabetically: * BranchPattern, Inc. * EXP U.S. Services Inc. * SGM Engineering, Inc. Further request Board authorization for the Procurement Division to negotiate and execute a contract in the estimated amount of $1,146,000, for a three-year term. Further request Board authorization for the Procurement Division to renew the contract for two additional one-year terms. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm if we are unable to come to a favorable negotiated agreement and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Convention Center Facility Operations Division] Procurement Division)
Attachments: 1. Y24-178-KS Score Sheet Agenda, 2. Y24-178 BDD Memo, 3. 2024-12-03 PPP File 24-1714 Discussion Orange County Convention Center Sustainability Initiatives
Interoffice Memorandum

DATE: November 6, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Hector Clemente, Manager, Convention Center Facility Operations

PHONE: 407-685-9820

SUBJECT: Selection of Firm, Request for Proposals Y24-178-KS, Orange County Convention Center Sustainability Initiatives

RECOMMENDATION:
title
Selection of one firm and two ranked alternates to provide Orange County Convention Center Sustainability Initiatives, Request for Proposals Y24-178-KS from the following listed alphabetically:

* BranchPattern, Inc.
* EXP U.S. Services Inc.
* SGM Engineering, Inc.

Further request Board authorization for the Procurement Division to negotiate and execute a contract in the estimated amount of $1,146,000, for a three-year term. Further request Board authorization for the Procurement Division to renew the contract for two additional one-year terms.

Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm if we are unable to come to a favorable negotiated agreement and commence negotiations with the next ranked alternate until a successful negotiation is reached. ([Convention Center Facility Operations Division] Procurement Division)
body

PROCUREMENT:
The contract will provide consulting services for sustainability initiatives that support the Convention Center's LEED recertification of the N-S Building; its LEED certification of the West Building; ISO 14001; the Convention Center's and County's Sustainability Action Plan (SAP); sustainability consultations, as-needed, for the North/South Building Phase 5A expansion; sustainability consultations, as-needed, for the Phase 5B Design; and as-needed, direct operational support for the Convention Center client's waste diversion, energy conservation, and zero-carbon footprint goals and calculations.
FUNDING:
Funding is available in acco...

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