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File #: 25-1290    Version: 1 Name:
Type: Recommendation Status: Passed
File created: 9/10/2025 In control: Administrative Services Department
On agenda: 9/30/2025 Final action: 9/30/2025
Title: Approval of Change Order No 3, Contract Y22-7052 IOC I Chiller Replacement, with Air Mechanical & Service Corporation in the amount of $130,438.15, for a revised lump sum contract amount of $1,046,029.97. District 3. (Capital Projects Division)
Attachments: 1. 2025-09-30-Administrative Services Department Consent Item-02
Interoffice Memorandum

DATE: September 10, 2025

TO: Mayor Jerry L. Demings and County Commissioners

THROUGH: Anne Kulikowski, Director, Administrative Services Department

FROM: Sara Flynn-Kramer, Manager, Capital Projects Division

CONTACT: Sara Flynn-Kramer

PHONE: 407-836-0048

DIVISION: Capital Projects Division

ACTION REQUESTED:
title
Approval of Change Order No 3, Contract Y22-7052 IOC I Chiller Replacement, with Air Mechanical & Service Corporation in the amount of $130,438.15, for a revised lump sum contract amount of $1,046,029.97. District 3. (Capital Projects Division)
body

PROJECT: IOC I Chiller Replacement

PURPOSE: To provide funding for additional construction services to complete the capital improvements.

BUDGET: Accounting Line Number: 1023-043-2049-3810

JUSTIFICATION/DISCUSSION:
Due to unforeseen conditions, the existing electrical conduit was too small to accommodate the increased wire size needed for the chiller. Several options were reviewed to solve this issue. The most economical option was to run a new larger electrical conduit from the roof all the way down to the new chiller for the new electrical service. The chiller rental time for this project had to be extended and both the contractor and the consultant have shared that cost. No additional General Conditions fees were charged by the contractor for the contract time extension of 311 calendar days to revise the plan, permit, and complete this work.

PREVIOUS ACTIONS TO THIS CONTRACT:
The Contract award was approved on November 29, 2022.
Original Contract dated December 19, 2022 Lump sum amount - $ 865,832.00
Change Order No. 1 dated May 1, 2024 Lump sum amount - $ 0.00
Extended the contract by 60 days at no additional cost
Change Order No. 2 dated May 23, 2024 Lump sum amount - $ 49,759.82
Added temporary chiller and permit fees
Proposed Change Order No. 3 Lump sum amount - $ 130,438.15
Routing electrical conduit t...

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