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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 26-0027    Version: 1 Name:
Type: Procurement Status: Passed
File created: 12/15/2025 In control: Administrative Services Department
On agenda: 1/13/2026 Final action: 1/13/2026
Title: Approval to award Invitation for Bids Y25-1002-MV, Tree Trimming and Related Services for Roads and Drainage Division, to the two low responsive and responsible bidders, Q Pavers & Concrete LLC, in the estimated contract award amount of $9,793,525 for a five-year term, and Rapid Response Force LLC, in the estimated contract award amount of $12,666,112.15 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
Attachments: 1. Signed memo - 10.20.2025
Interoffice Memorandum

DATE: December 15, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Eduardo Avellaneda, M.S., P.E., Manager, Roads and Drainage Division

PHONE: 407-836-7871

SUBJECT: Award of Invitation for Bids Y25-1002-MV, Tree Trimming and Related Services for Roads and Drainage Division

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-1002-MV, Tree Trimming and Related Services for Roads and Drainage Division, to the two low responsive and responsible bidders, Q Pavers & Concrete LLC, in the estimated contract award amount of $9,793,525 for a five-year term, and Rapid Response Force LLC, in the estimated contract award amount of $12,666,112.15 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
body

PROCUREMENT:
The contracts will provide services to remove dead or diseased trees to alleviate dangerous situations on County owned properties. Additionally, tree canopies over roads and sidewalks will be elevated to remove obstacles to vehicular traffic and pedestrians.
FUNDING:
Funding is available in account number 1003-072-2906-3816.
APPROVALS:
The Roads and Drainage Division concur with this recommendation.
REMARKS:
Eight bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. References were verified and demonstrated that both low bidders, Q Pavers & Concrete LLC and Rapid Response Force LLC, were satisfactory to support their responsibility.
Two contracts are required to meet projected demands for this service. The contractors will be issued orders on a continuous basis for tree trimming and other related services.
Prices have been determined to be reasonable by comparison to historical cost trends and are consistent with current market conditions.
Both Q Pavers & Concrete LLC and Rapid Response...

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