Interoffice Memorandum
DATE: September 11, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Kimberly Stewart-Horan, Division Chief, Fire Rescue Communications Division
PHONE: 407-836-9119
SUBJECT: Approval of Purchase Order No. M115794, Priority Dispatch System Licenses and Maintenance
ACTION REQUESTED:
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Approval of Purchase Order No. M115794, Priority Dispatch System Licenses and Maintenance, with Medical Priority Consultants, Inc., in the total amount of $136,000. ([Fire Rescue Department Communications Division] Procurement Division)
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PROCUREMENT:
This purchase order will provide the renewal, annual maintenance, and support for 32 Priority Dispatch System software licenses. This purchase order will further provide 18 additional licenses and the associated maintenance and support. The period of coverage is September 29, 2024 through September 28, 2025.
FUNDING:
Funding is available is account numbers 0001-031-0506-3192 and 1009-034-0652-3192.
APPROVALS:
The Fire Rescue Communications Division and the Information Systems and Services Division concurs with this recommendation.
REMARKS:
Medical Priority Consultants, Inc. is the sole source provider of the Priority Medical Dispatch System software and support services. The software is a vital aspect of the Emergency Fire and Emergency Medical Dispatch protocol systems that allows for increased call processing, measurable standards of equalized care to the public, and the launch of multiple disciplines dependent on the emergency and launch point.
Price reasonableness was established through comparison to previous executed Purchase Order M111835. Further reasonableness was established through comparison to a similar purchase by the City of Nashville and through negotiation resulting in an approximately 12% discount from the initial total quote.