Interoffice Memorandum
DATE: May 30, 2025
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center
PHONE: 407-685-9867
SUBJECT: Award of Invitation for Bids Y25-751-CC, Orange County Convention Center North-South Building South Main Distribution Frame (MDF) and Main Distribution Room (MDR) Alternate Cooling Upgrades
ACTION REQUESTED:
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Approval to award Invitation for Bids Y25-751-CC, Orange County Convention Center North-South Building South Main Distribution Frame and Main Distribution Room Alternate Cooling Upgrades to the sole responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,342,595. ([Convention Center Capital Planning and Building Systems Division] Procurement Division)
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PROCUREMENT:
Work under this contract involves the removal and replacement of three existing chilled water Computer Room Air Conditioning (CRAC) units with new dual-coil CRAC units. The project is located in District 6.
FUNDING:
Funding is available in account number 4430-035-0965-34-6210.
APPROVALS:
The Convention Center and Business Development Division concur with this recommendation.
REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility, and price reasonableness. As Air Mechanical & Service Corp. was the sole bidder, negotiations were held, resulting in a reduction to the bid in the amount of $15,144. The bid is considered reasonable based on negotiations and current market factors.
To ensure an open and competitive process, the IFB was posted on the County's e-procurement platform. A query of known potential bidders that declined to participate in this bid opportunity resulted in the following findings:
Irvine Mechanical, Inc.: Did not bid due to challenges obtaining subcontractor quo...
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