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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-881    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 5/30/2025 In control: Administrative Services Department
On agenda: 7/1/2025 Final action:
Title: Approval to award Invitation for Bids Y25-751-CC, Orange County Convention Center North-South Building South Main Distribution Frame and Main Distribution Room Alternate Cooling Upgrades to the sole responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,342,595. ([Convention Center Capital Planning and Building Systems Division] Procurement Division)
Attachments: 1. Y25-751 MWBE Memo
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
Interoffice Memorandum

DATE: May 30, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center

PHONE: 407-685-9867

SUBJECT: Award of Invitation for Bids Y25-751-CC, Orange County Convention Center North-South Building South Main Distribution Frame (MDF) and Main Distribution Room (MDR) Alternate Cooling Upgrades

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-751-CC, Orange County Convention Center North-South Building South Main Distribution Frame and Main Distribution Room Alternate Cooling Upgrades to the sole responsive and responsible bidder, Air Mechanical & Service Corp., in the total contract award amount of $1,342,595. ([Convention Center Capital Planning and Building Systems Division] Procurement Division)
body

PROCUREMENT:
Work under this contract involves the removal and replacement of three existing chilled water Computer Room Air Conditioning (CRAC) units with new dual-coil CRAC units. The project is located in District 6.
FUNDING:
Funding is available in account number 4430-035-0965-34-6210.
APPROVALS:
The Convention Center and Business Development Division concur with this recommendation.
REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility, and price reasonableness. As Air Mechanical & Service Corp. was the sole bidder, negotiations were held, resulting in a reduction to the bid in the amount of $15,144. The bid is considered reasonable based on negotiations and current market factors.

To ensure an open and competitive process, the IFB was posted on the County's e-procurement platform. A query of known potential bidders that declined to participate in this bid opportunity resulted in the following findings:

Irvine Mechanical, Inc.: Did not bid due to challenges obtaining subcontractor quo...

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