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File #: 24-1354    Version: 1 Name:
Type: Procurement Status: Passed
File created: 8/29/2024 In control: Administrative Services Department
On agenda: 9/24/2024 Final action: 9/24/2024
Title: Approval to award Invitation for Bids Y24-1024-MM, Liquid Polymer for Eastern Water Reclamation Facility (EWRF), to the low responsive and responsible bidder, Polydyne, Inc., in the estimated contract award amount of $3,264,732 for a five-year term. ([Utilities Department Water Reclamation Division] Procurement Division)
Attachments: 1. MWBE memo - IFB Y24-1024.pdf
Interoffice Memorandum

DATE: August 29, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Mark Ikeler, Manager II, Water Reclamation Division

PHONE: 407-254-9705

SUBJECT: Award of Invitation for Bids Y24-1024-MM, Liquid Polymer for Eastern Water Reclamation Facility (EWRF)

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1024-MM, Liquid Polymer for Eastern Water Reclamation Facility (EWRF), to the low responsive and responsible bidder, Polydyne, Inc., in the estimated contract award amount of $3,264,732 for a five-year term. ([Utilities Department Water Reclamation Division] Procurement Division)
body

PROCUREMENT:
This contract will provide liquid polymer to aid in dewatering the biosolids that are transported from the EWRF for land application at the Florida Department of Environmental Protection approved sites. The Contractor will provide liquid polymer by the pound to be used as a coagulant at the EWRF. The purpose of the polymer is to thicken and dewater the solids to save on hauling costs.
FUNDING:
Funding is available in account number 4420-038-1355-4153.
APPROVALS:
The Water Reclamation and Business Development Divisions concur with this recommendation.
REMARKS:
To qualify for bidding, prospective bidders were required to contact the Procurement Division with a request to schedule testing. Two requests were received for pre-bid testing from Polydyne, Inc. and CedarChem, LLC dba Solenis. The interested bidders completed one round of pre-bid lab testing and two rounds of full-scale trials to ensure the selected polymers were qualified during the solicitation period.
The purpose of testing prior to the submission of bids was to ensure that the material is consistent with the specifications. If evaluation relied solely on the lowest price bid received, without confirmation testing, the County runs the risk of the product not meeti...

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