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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1334    Version: 1 Name:
Type: Recommendation Status: Passed
File created: 8/27/2024 In control: Administrative Services Department
On agenda: 9/24/2024 Final action: 9/24/2024
Title: Approval of Purchase Order M115781, Heavy Equipment Simulator, with CM Labs Simulation, Inc., in the amount of $176,820.10. ([Public Works Department Roads and Drainage Division] Procurement Division)
Interoffice Memorandum

DATE: August 27, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Eduardo Avellaneda, P.E., Manager II, Roads and Drainage Division

PHONE: 407-836-7958

SUBJECT: Approval of Purchase Order M115781, Heavy Equipment Simulator

ACTION REQUESTED:
title
Approval of Purchase Order M115781, Heavy Equipment Simulator, with CM Labs Simulation, Inc., in the amount of $176,820.10. ([Public Works Department Roads and Drainage Division] Procurement Division)
body

PROCUREMENT:
This purchase order will provide a heavy equipment simulator with various modules for the training and development of field personnel to reduce damage to equipment, and property, injury to personnel, repair costs, downtime of equipment, fuel costs, and equipment wear and tear.
FUNDING:
Funding is available in account number 1002-072-2701-6449.
APPROVALS:
The Roads and Drainage Division concurs with this recommendation.
REMARKS:
The CM Labs Vortex Operator Simulation Station is an inclusive unit that provides multiple heavy equipment modules in an all-inclusive package. CM Labs Simulation, Inc. has been validated as an exclusive supplier of an excavator grapple and tilt rotator attachment training module, which is essential to Public Works operations.
Quotes were received from John Deere for $100,725 with a single monitor, CAT Simulator for $175,919 with two monitors, and CM Labs for $176,820.10 with five monitors. Both CAT Simulators and John Deere lack the excavator grapple and tilt rotator attachment training modules, which are crucial for Public Works operations, and one manufacturer does not offer a package that includes future software or updates, which may impede future compatibility with existing heavy equipment.
Given the scope of our training needs and the critical need for a realistic and immersive training environment, the CM Labs package presents the best value....

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