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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-1312    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 9/18/2025 In control: Administrative Services Department
On agenda: 10/14/2025 Final action:
Title: Approval to Award Invitation for Bids Y25-1019-VS, Fill Material and Natural Sand Delivery, to the low responsive and responsible bidder, G.W. Trucking, Inc., in the estimated contract award amount of $5,937,500 for a five-year term. In the even the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid evaluation herein, to the extent practicable and advantageous to the County. ([Public Works Department Stormwater Management Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Interoffice Memorandum

DATE: September 18, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Mike Drozeck, Manager, Stormwater Management Division

PHONE: 407-836-7945

SUBJECT: Award of Invitation for Bids Y25-1019-VS, Fill Material and Natural Sand Delivery

ACTION REQUESTED:
title
Approval to Award Invitation for Bids Y25-1019-VS, Fill Material and Natural Sand Delivery, to the low responsive and responsible bidder, G.W. Trucking, Inc., in the estimated contract award amount of $5,937,500 for a five-year term.

In the even the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid evaluation herein, to the extent practicable and advantageous to the County. ([Public Works Department Stormwater Management Division] Procurement Division)
body

PROCUREMENT:
This contract will provide all labor, equipment, maintenance of traffic, testing and any incidentals delivery for fill material and natural sand at designated locations throughout Orange County.
FUNDING:
Funding is available in account number 1002-072-2708-4160.
APPROVALS:
The Stormwater Management Division concurs with this recommendation.
REMARKS:
Nine bids were received in response to this Invitation for Bids and evaluated for responsiveness, responsibility, and price reasonableness. The Sod Depot was deemed non-responsive for failing to submit the required Contract Compliance Packet. SiteOne Landscape Supply was deemed non-responsive for failure to provide a complete Emergency Contact Information form and a complete set of references. Tek Hauling Inc. and WSH Holding, Inc. were deemed...

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