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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

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File #: 25-697    Version: 1 Name:
Type: Procurement Status: Passed
File created: 4/17/2025 In control: Administrative Services Department
On agenda: 5/20/2025 Final action: 5/20/2025
Title: Selection of one firm and an alternate to provide Building Envelope Engineering and Consulting Services, Request for Proposals Y24-907-RC from the following firms listed alphabetically: * A/R/C Associates, Incorporated * Jay Ammon Architect, Inc. Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute a five-year contract to provide the services for future requirements. Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the ranked alternate, until a successful negotiation is reached. ([Administrative Services Department Capital Projects Division] Procurement Division)
Attachments: 1. Y24-907 Score Sheet Legistar, 2. MWBE Evaluation Y24-907 Reviewed 4.9.2025, 3. 2025-05-20 PPP File 25-697 Discussion Building Envelope Engineering and Consulting Svcs
Interoffice Memorandum

DATE: April 24, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

PHONE: : 407-836-0048

SUBJECT: Selection of Firm, Request for Proposals Y24-907-RC, Building Envelope Engineering and Consulting Services

RECOMMENDATION:
title
Selection of one firm and an alternate to provide Building Envelope Engineering and Consulting Services, Request for Proposals Y24-907-RC from the following firms listed alphabetically:
* A/R/C Associates, Incorporated
* Jay Ammon Architect, Inc.

Further request Board authorization for the Procurement Division to negotiate the professional services rates and execute a five-year contract to provide the services for future requirements.
Further request Board authorization for the Procurement Division to formally terminate negotiations with the top ranked firm, if we are unable to come to a favorable negotiated agreement, and commence negotiations with the ranked alternate, until a successful negotiation is reached. ([Administrative Services Department Capital Projects Division] Procurement Division)

body

PROCUREMENT:
The contract will provide building envelope engineering and consulting services for projects located throughout Orange County.

FUNDING:
The County will fund task authorizations associated with these continuing contracts on an as needed basis.

DISCUSSION:
The scope of professional building envelope services to be provided and/or performed by the consultant, either by its "in-house" staff or through a sub-consultant arrangement, for selected projects may include, but not be limited to, providing and/or performing services or tasks such as:
* Orange County Sustainable Operations & Resilience Action Plan
* Problem Analysis
* Design Development
* Construction Documents
* Technical Specifications
* Cost Estimating Services
* Cost Respons...

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