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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1765    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/18/2024 In control: Administrative Services Department
On agenda: 12/17/2024 Final action: 12/17/2024
Title: Ratification of Contract Y25-721, Sheriff's Central Complex TP1 & TP2 Replacement, with Air Mechanical & Service Corp., in the total contract award amount of $242,000. ([Administrative Services Department Capital Projects Division] Procurement Division)
Interoffice Memorandum

DATE: November 18, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Sara Flynn-Kramer, Manager II, Capital Projects Division

PHONE: 407-836-0048

SUBJECT: Ratification of Contract Y25-721, Sheriff's Central Complex TP1 & TP2 Replacement

ACTION REQUESTED:
title
Ratification of Contract Y25-721, Sheriff's Central Complex TP1 & TP2 Replacement, with Air Mechanical & Service Corp., in the total contract award amount of $242,000. ([Administrative Services Department Capital Projects Division] Procurement Division)
body

PROCUREMENT:
This contract will consist of the replacement of the existing open loop pumps TP1 & TP2 at the Orange County Sherriff's Central Complex to prevent the newly installed HVAC system from being damaged. The project is located in District 6.
FUNDING:
Funding is available in account number 1023-043-1765-3810.
APPROVALS:
The Capital Projects Division concurs with this recommendation
REMARKS:
One bid was received in response to this emergency Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility, and price reasonableness. The Orange County Sheriff's Office has recently replaced their HVAC system at the Central Operations Center. As part of the design, the two existing closed loop water pumps SP1 and SP2 were replaced but the open loop pumps TP1 and TP2 were not included as they had just been re-built. As the new equipment has been brought online the existing open-loop pumps TP1 and TP2 are experiencing significant cavitation and are no longer working efficiently. Pumps TP1 and TP2 have already been re-built twice which means they now must be replaced. If TP1 and TP2 pumps are not immediately replaced the newly installed Air Handling Units must work harder to provide conditioned air. This is causing the units to shut down and then restart, which may cause the units to become permanently dam...

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