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File #:
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25-1299
Version:
1
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Name:
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Type:
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Recommendation
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Status:
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Passed
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On agenda:
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9/30/2025
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Final action:
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9/30/2025
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Title:
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Determination that the $667 expense for appreciation lunches serves a valid public purpose and authorization for a one-time only expenditure to cover expenses.
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Interoffice Memorandum
DATE: September 12, 2025
TO: Mayor Jerry L. Demings and County Commissioners
THROUGH: N/A
FROM: Lisa Snead, Assistant County Administrator
CONTACT: Janet Ramos
PHONE: 407-836-5610
DIVISION: N/A
ACTION REQUESTED:
title
Determination that the $667 expense for appreciation lunches serves a valid public purpose and authorization for a one-time only expenditure to cover expenses.
body
PROJECT: N/A
PURPOSE: Commissioner Scott organized appreciation lunches in March and April 2025 for three County groups and those expenses were charged to County issues P-cards as follows:
Group Date Amount
Public Works Maintenance Unit 3/21/2025 $175.00
Corrections Video Visitation A2 Shift 4/20/2025 $225.78
Corrections Video Visitation A1 Shift 4/26/2025 $266.67
Administrative Regulation 713.02 allows the County Administrator, department directors, or their designees to provide certain items for an employee recognition ceremony. It does not extend this authorization to a County Commissioner. Regulation 7.14 provides for “working meals” for County staff under specific circumstances. These lunches did not meet the requirements of a working meal. At the time of these purchases, Commissioner Scott was unaware the purchases were not authorized under the above County regulations. Because these purchases are not authorized under County rules, the Comptroller’s Office requires Board approval. This request if for approval of the specific transactions and is not authorizing similar expenditures in the future.
BUDGET: N/A
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