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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

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5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 24-1419    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/12/2024 In control: Administrative Services Department
On agenda: 10/8/2024 Final action: 10/8/2024
Title: Approval to award Invitation for Bids Y24-1072-JA, Supply Delivery of Sod for Public Works, to the sole responsive and responsible bidder, JHL Landscape Supply, LLC d/b/a The Sod Depot, in the estimated contract award amount of $3,987,500 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
Attachments: 1. 1072 E - Supply Delivery of Sod for PWRD and SW
Interoffice Memorandum

DATE: September 12, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Michael Baker, Project Manager, Roads and Drainage Division

PHONE: 407-836-7853

SUBJECT: Award of Invitation for Bids Y24-1072-JA, Supply Delivery of Sod for Public Works

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1072-JA, Supply Delivery of Sod for Public Works, to the sole responsive and responsible bidder, JHL Landscape Supply, LLC d/b/a The Sod Depot, in the estimated contract award amount of $3,987,500 for a five-year term. ([Public Works Department Roads and Drainage Division] Procurement Division)
body

PROCUREMENT:
This contract will provide pallets of sod to be delivered throughout the County as needed.
FUNDING:
Funding is available in account number 1002-072-2906-4160.
APPROVALS:
The Roads and Drainage Division and Business Development Division concur with this recommendation.
REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and was evaluated for price, responsiveness, and responsibility. JHL Landscape Supply, LLC d/b/a The Sod Depot has a satisfactory record of performance and is considered responsible. Price reasonableness has been established based on comparison to the engineers estimate. Therefore, award is recommended to JHL Landscape Supply, LLC d/b/a The Sod Depot.

To ensure an open and competitive bid process, the IFB was posted on the County's e-procurement platform. A query to potential bidders that declined to compete on this IFB resulted in the following:

Big Tree Inc: Did not respond to inquiry.
Cerex: Did not respond to inquiry.
Energy Air, Inc: Does not offer the products or services sought.
Fastex Inc: Did not respond to inquiry.
Flora Lawn: Did not respond to inquiry.
FSI-GP: Did not respond to inquiry.
Grovin Farms: Did not respond to inquiry.
Hephaestus Supplies: Did not respond t...

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