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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-131    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/3/2025 In control: Administrative Services Department
On agenda: 2/11/2025 Final action: 2/11/2025
Title: Approval of Contract Y25-138, Renewal of Annual Software License, Maintenance and Support Services, with Groupware Technologies, LLC, in the estimated contract award amount of $293,173.51 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Health Services Department Fiscal and Operational Support Division] Procurement Division)
Interoffice Memorandum

DATE: January 9, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Claudia Yabrudy, Manager, Health Services Fiscal and Operational Support Division

PHONE: 407-836-6583

SUBJECT: Approval of Contract Y25-138, Renewal of Annual Software License, Maintenance and Support Services

ACTION REQUESTED:
title
Approval of Contract Y25-138, Renewal of Annual Software License, Maintenance and Support Services, with Groupware Technologies, LLC, in the estimated contract award amount of $293,173.51 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. ([Health Services Department Fiscal and Operational Support Division] Procurement Division)
body

PROCUREMENT:
This contract will provide the renewal of annual software licenses, maintenance, and support services for Provide Enterprise, which is the program utilized by the County to support Orange County HIV Programs including Ryan White Part A Program and Housing Opportunity for People with AIDS (HOPWA). The performance period is March 1, 2025 through February 28, 2026.
FUNDING:
Funding is available in account numbers 7015-060-7296-3192 and 7738-060-7312-3192. Funding for this contract is provided via federal grants from the U.S. Health Resources and Services Administration (HRSA) and the Department of Housing and Urban Development (HUD).
APPROVALS:
The Health Services Department concurs with this recommendation.
REMARKS:
The Health Services Department manages the Ryan White Part A and HOPWA programs which provides medical and support services to over 6,000 people living with HIV in Orange, Osceola, Seminole, and Lake counties.
Provide Enterprise is a data management system used by sub-recipients to maintain clients' records in compliance with grant requirements. The database is used to collect, monitor, and a...

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