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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 25-229    Version: 1 Name:
Type: Procurement Status: Passed
File created: 1/24/2025 In control: Administrative Services Department
On agenda: 2/25/2025 Final action: 2/25/2025
Title: Approval to award Invitation for Bids Y25-147-AV, Yard Trash Grinding and Hauling, to the low responsive and responsible bidder, MW Collins Inc., in the estimated contract award amount of $12,900,000 for a five-year term. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Utilities Department Solid Waste Division] Procurement Division)
Attachments: 1. BDD Memo 147
Interoffice Memorandum

DATE: January 24, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: David Gregory, Manager II, Solid Waste Management Division

PHONE: 407-254-9622

SUBJECT: Award of Invitation for Bids Y25-147-AV, Yard Trash Grinding and Hauling

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-147-AV, Yard Trash Grinding and Hauling, to the low responsive and responsible bidder, MW Collins Inc., in the estimated contract award amount of $12,900,000 for a five-year term.

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Utilities Department Solid Waste Division] Procurement Division)
body

PROCUREMENT:
This contract will provide yard trash grinding and hauling services for the Solid Waste Management Division.
FUNDING:
Funding is available in account number 4410-038-1035-3197.

APPROVALS:
The Solid Waste Management Division and Business Development Division concur with this recommendation.
REMARKS:
This contract will provide services to grind yard waste received at the Orange County Landfill into mulch and transport mulch to various locations on the landfill property. The mulch is beneficially used as part of landfill daily and intermediate cover, as side slope stabilization and erosion control, or for other purposes as needed.
Three bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonablenes...

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