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File #: 25-821    Version: 1 Name:
Type: Procurement Status: Passed
File created: 5/15/2025 In control: Administrative Services Department
On agenda: 6/17/2025 Final action: 6/17/2025
Title: Ratification of Change Order No. 1, Purchase Order M118160, Reams Road between Greenbank Blvd and Peachtree Park Court Project, with DRMP, Inc, in the total amount of $208,112.37, for a revised total contract amount of $373,042.12. ([Public Works Department Engineering Division] Procurement Division)
Interoffice Memorandum

DATE: May 15, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Raymond Williams, Manager, Public Works Engineering Division

PHONE: 407-836-7909

SUBJECT: Ratification of Change Order No. 1, Purchase Order M118160, Reams Road between Greenbank Blvd and Peachtree Park Court Project

ACTION REQUESTED:
title
Ratification of Change Order No. 1, Purchase Order M118160, Reams Road between Greenbank Blvd and Peachtree Park Court Project, with DRMP, Inc, in the total amount of $208,112.37, for a revised total contract amount of $373,042.12. ([Public Works Department Engineering Division] Procurement Division)
body

PROCUREMENT:
Work under this change order includes an additional 300 cubic yards of grout, supervision, testing, and an off-duty law enforcement officer for traffic control. This also accounts for the urgency of mobilizing a qualified contractor, site complexity, and the potential for unknown conditions. Due to the unknown extent of the sinkhole, it is not possible to accurately estimate the total quantity of grout required to fill it. The initial emergency purchase order authorized 310 cubic yards of grout, which was utilized over approximately two weeks. Monitoring data from installed casings indicates that the sinkhole is only about half full, and additional grout is needed to complete the filling process.
FUNDING:
Funding is available in account number 1002-072-2906-3816.
APPROVALS:
The Public Works Engineering Division concurs with this recommendation.
REMARKS:
On April 9, 2025, during geotechnical testing for the Reams Road widening project, the consultant's field staff encountered a sinkhole. This caused a depression in the existing travel lanes. To address the issue and maintain roadway safety, Orange County staff recommended grouting the sinkhole. While appropriate, this method requires a specialized contractor. It is also d...

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