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File #: 24-1758    Version: 1 Name:
Type: Procurement Status: Passed
File created: 11/18/2024 In control: Administrative Services Department
On agenda: 12/17/2024 Final action: 12/17/2024
Title: Approval of Contract Y23-805, Final Engineering Design Services Pine Hills Road Trail Phase 2C (from Bonnie Brae Circle (Located 500' North of North Lane) to Clarcona Ocoee Road), with AVCON, Inc., in the total contract award amount of $740,548.99. ([Public Works Department Engineering Division] Procurement Division)
Interoffice Memorandum

DATE: November 18, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Raymond Williams, Manager, Public Works Engineering Division

PHONE: 407-836-7909

SUBJECT: Approval of Contract Y23-805, Final Engineering Design Services Pine Hills Road Trail Phase 2C (from Bonnie Brae Circle (Located 500' North of North Lane) to Clarcona Ocoee Road)

ACTION REQUESTED:
title
Approval of Contract Y23-805, Final Engineering Design Services Pine Hills Road Trail Phase 2C (from Bonnie Brae Circle (Located 500' North of North Lane) to Clarcona Ocoee Road), with AVCON, Inc., in the total contract award amount of $740,548.99. ([Public Works Department Engineering Division] Procurement Division)
body

PROCUREMENT:
This contract will provide final engineering design of Pine Hills Road Trail Phase 2C from North Lane to Clarcona Ocoee Road for a distance of approximately one mile. This project is located in District 2.
FUNDING:
Funding is available through the Florida Department of Transportation (FDOT) Local Agency Program with supplemental funding by the County using the following account numbers:
* 7540-062-2129-6310 Grant Accounting Line
* 1265-062-2129-6310 Local Match Accounting Line
APPROVALS:
The Public Works Engineering Division concurs with this recommendation.
REMARKS:
On March 7, 2023, the Board approved the selection of AVCON, Inc. and authorized the Procurement Division to commence contract negotiations within an estimated budget of $600,000. This amount was based on an in-house estimate completed in September 2019 using estimates of staffing hours and personnel rates from older contracts. The project negotiations were delayed due in part to the reasons listed below.
* FDOT added a requirement for cultural resources assessment, which required the addition of sub-consultant Archaeological Consultants, Inc. (ACI).
o After ACI was added, FDOT mi...

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