Interoffice Memorandum
DATE: September 10, 2024
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center
PHONE: 407-685-9867
SUBJECT: Approval of Amendment No. 1, Contract Y23-137A Cost Estimating, Scheduling, and Project Management for the Orange County Convention Center (OCCC)
ACTION REQUESTED:
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Approval of Amendment No. 1, Contract Y23-137A Cost Estimating, Scheduling, and Project Management for the Orange County Convention Center (OCCC), with Cost Management Inc. dba CMI, in the amount of $611,934, for a revised estimated contract amount of $1,860,780. ([Orange County Convention Center Capital Planning Division] Procurement Division)
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PROCUREMENT:
This amendment adds funding for professional services to support the OCCC Capital Improvement Program for capital projects to include upgrades, replacements, renovations, and new buildouts. The services include cost estimating from the initial validation to construction documents development, project oversight from all aspects of a scope of work, schedule development and monitoring. This increase is anticipated to adequately cover the tasks required from this contract through the upcoming six months while contracts are being resolicited.
FUNDING:
Funding is available in account number 4430-035-0960-6210.
APPROVALS:
The Orange County Convention Center concurs with this recommendation.
REMARKS:
On April 11, 2023, the Board approved the selection of Cost Management Inc. dba CMI for Request for Proposals Y23-137 and authorized the Procurement Division to negotiate and execute a three-year term contract.
It has been determined that the estimated volume of work was not adequately calculated to sufficiently cover the initial term of this contract.
Projected needs and task deliverables requiring increased use of the contract:
1. Project Management Staff Sup...
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