Interoffice Memorandum
DATE: March 13, 2026
TO: Mayor Jerry L. Demings and County Commissioners
FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division
CONTACT: Troy Layton, P.E., Manager, Field Services Division
PHONE: 407-254-9794
SUBJECT: Approval of Amendment No. 6, Contract Y23-130, Infrastructure Locator Services
ACTION REQUESTED:
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Approval of Amendment No. 6, Contract Y23-130, Infrastructure Locator Services, with High Tech Engineering Incorporated, in the amount of $255,000, for a revised estimated contract amount of $5,509,215.12. ([Utilities Department Field Services Division] Procurement Division)
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PROCUREMENT:
This amendment increases funding to the contract to address a shortfall. The shortfall was caused by an unanticipated rise in locate tickets submitted by excavators through the State One-Call System, Sunshine One Call. Additionally, a CPI adjustment authorized under the contract contributed to the funding gap during the initial three-year term. This shortfall was partially addressed through the contract's permitted 10% funding increase; however, due to continued rise in ticket volume directly attributable to population growth within the Orange County service area, a funding shortfall is still expected to occur before the contract renewal is exercised.
FUNDING:
Funding is available in account numbers 4420-038-1328-3197 and 4420-038-1347-3197.
APPROVALS:
The Field Services Division concurs with this recommendation.
REMARKS:
On May 22, 2023, the Board authorized award of Contract Y23-130 to High Tech Engineering Incorporated, in the estimated amount of $4,765,728 for a three-year term with further approval for Procurement Division to renew the contract for two additional one-year terms.
Previous contracts amendments are as follows:
Amendment No. 1: Changed to the Scope of Services, Item 13. Contractor Responsibilities. Effective date August 15, 2023.
Amendment No. 2: Changed Appendix A, Item c ...
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