Interoffice Memorandum
DATE: May 26, 2026
TO: Mayor Jerry L. Demings and County Commissioners
THROUGH: N/A
FROM: Andres Salcedo, P.E., Deputy Director, Utilities
CONTACT: Troy Layton, P.E., BCEE, Manager, Field Services Division
PHONE: 407-254-9794
DIVISION: Field Services Division
ACTION REQUESTED:
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Approval and execution of Change Order Number 25, Contract Y23-741-R2, Pine Hills Road Pedestrian Safety Improvements-Phase II, with RMS Constructors Group, LLC, in the amount of $1,217,895.11, for a revised total contract amount of $24,602,213.64. District 6. (Field Services Division)
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PROJECT: N/A
PURPOSE: RMS Constructors Group, LLC submitted a price proposal for additional services under the terms of Contract Y23-741. The scope of work of this contract includes pedestrian safety and road improvements along Pine Hills Road from S.R. 50 (Colonial Drive) to Figwood Lane as well as septic to sewer improvements. The original scope of work did not include any utilities work.
After the contractor started construction, the County obtained three grants, including $1,725,814.62 from American Rescue Plan Act (ARPA), $4,290,000 from Florida Department of Environmental Protection (FDEP), and $3,167,000 from St. Johns River Water Management District (SJRWMD). The grants, totaling of $9,182,814.62, are for septic to sewer improvements including design, construction, and capital fees. These improvements were added to the contract via Change Order No. 12, to connect 93 parcels currently utilizing private septic tank systems to a centralized public gravity sewer system. The change order was necessary as it was not possible to bid the new work, overlap contractors and meet the grant's deadlines.
Due to the complexity of the work, age of the existing system and complications resulting from deep utilities construction at night, Change Orders No.13 through 24 have been approved and are summarized below. However, proposed Change Order No. 25 requires B...
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