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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1417    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/12/2024 In control: Administrative Services Department
On agenda: 10/8/2024 Final action: 10/8/2024
Title: Approval of Amendment No. 1, Contract Y23-137C Cost Estimating, Scheduling, and Project Management for the Orange County Convention Center (OCCC), with Procon Consulting LLC, in the amount of $611,934, for a revised estimated contract amount of $1,860,780. ([Orange County Convention Center Capital Planning Division] Procurement Division)
Interoffice Memorandum

DATE: September 12, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Terry Devitt, Deputy Director, Orange County Convention Center

PHONE: 407-685-9867

SUBJECT: Approval of Amendment No. 1, Contract Y23-137C Cost Estimating, Scheduling, and Project Management for the Orange County Convention Center (OCCC)

ACTION REQUESTED:
title
Approval of Amendment No. 1, Contract Y23-137C Cost Estimating, Scheduling, and Project Management for the Orange County Convention Center (OCCC), with Procon Consulting LLC, in the amount of $611,934, for a revised estimated contract amount of $1,860,780. ([Orange County Convention Center Capital Planning Division] Procurement Division)
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PROCUREMENT:
This amendment adds funding for professional services to support the OCCC Capital Improvement Program for capital projects to include upgrades, replacements, renovations, and new buildouts. The services include cost estimating from the initial validation to construction documents development, project oversight from all aspects of a scope of work, schedule development, and monitoring. This increase is anticipated to adequately cover the tasks required from this contract for the upcoming six months while contracts are being resolicited.
FUNDING:
Funding is available in account number 4430-035-0960-6210.
APPROVALS:
The Orange County Convention Center concurs with this recommendation.
REMARKS:
On April 11, 2023, the Board approved the selection of Procon Consulting LLC for Request for Proposals Y23-137 and authorized the Procurement Division to negotiate and execute a three-year term contract.
It has been determined that the estimated volume of work was not adequately calculated to sufficiently cover the initial contract term.
Projected needs and task deliverables requiring increased use of the contract:
1. Project Management Staff Support
a. The contract has p...

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