Comptroller Main Webpage

The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

Selection options are described below:

1. To search BCC records by meeting date and/or a specific term between September 23, 1869 and December 14, 2010, view the 'BCC Meetings' page.

2. To view BCC records by meeting date between January 4, 2011 through September 22, 2016, scroll down to locate the BCC meeting date.

3. To search BCC records by a specific term between October 4, 2016 through Present, select the 'Search Records' tab.      

4.    To view VAB records by meeting date between June 20, 2013 through August 21, 2018, scroll down to locate the VAB meeting date. 

5.    To search CRC regular business meeting records by a specific term between February 25, 2019 through Present, select the 'Search Records' tab.

File #: 25-1305    Version: 1 Name:
Type: Procurement Status: Consent Agenda
File created: 9/16/2025 In control: Administrative Services Department
On agenda: 10/14/2025 Final action:
Title: Approval to award Invitation for Bids Y25-770-EB, Orange County Fleet Management Gas Heater Replacement and Building Management System Upgrade, to the sole responsive and responsible bidder, Air Mechanical & Service Corporation Inc., in the total negotiated contract award amount of $1,056,814. ([Administrative Services Department Facilities Management Division] Procurement Division)
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.
Interoffice Memorandum

DATE: September 16, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, FNIGP, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Kendall Haynes, Assistant Manager, Facilities Management Division

PHONE: 407-836-6539

SUBJECT: Award of Invitation for Bids Y25-770-EB, Orange County Fleet Management Gas Heater Replacement and Building Management System Upgrade

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y25-770-EB, Orange County Fleet Management Gas Heater Replacement and Building Management System Upgrade, to the sole responsive and responsible bidder, Air Mechanical & Service Corporation Inc., in the total negotiated contract award amount of $1,056,814. ([Administrative Services Department Facilities Management Division] Procurement Division)

body

PROCUREMENT:
The project consists of replacing the existing 31-year-old gas fired heating system with new gas infrared heaters that will provide proper and more efficient space temperature control in the building and will provide a new Building Management System capable of remote monitoring and controls for the Fleet Management maintenance and administration buildings. This project is located in District 6.
FUNDING:
Funding is available in account numbers 5530-043-2051-3810

APPROVALS:
The Facilities Management Division concurs with this recommendation.


REMARKS:
One bid was received in response to this Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility and price reasonableness. Air Mechanical & Service Corporation Inc. (AMSCO) has the necessary manpower and equipment to perform this contract. Furthermore, a price negotiation and scope review meeting was conducted with the sole bidder resulting in an overall price reduction of $213,840. The negotiated price is considered reasonable based on engineer's estimate and current market conditions. The references provided were satisfactory for t...

Click here for full text