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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1022    Version: 1 Name:
Type: Procurement Status: Passed
File created: 7/2/2024 In control: Administrative Services Department
On agenda: 7/30/2024 Final action: 7/30/2024
Title: Approval to award Invitation for Bids Y24-1017-AV, Professional Language Interpretation Services, to Ad-Astra Florida Inc. in the estimated contract award amount of $120,350 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Community and Family Services Department Youth and Family Services Division] Procurement Division)
Attachments: 1. Staff Report, 2. Y24-1017 BDD Memo, 3. 2024-07-30 Administrative Services Department Consent Item-12
Interoffice Memorandum

DATE: July 2, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Diana Mendez, Manager, Youth and Family Services Division

PHONE: 407-836-9325

SUBJECT: Award of Invitation for Bids Y24-1017-AV, Professional Language Interpretation Services

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1017-AV, Professional Language Interpretation Services, to Ad-Astra Florida Inc. in the estimated contract award amount of $120,350 for a one-year term. Further request Board authorization for the Procurement Division to renew the contract for four additional one-year terms.
In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-verify, insurance and bonds, further request authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County.
([Community and Family Services Department Youth and Family Services Division] Procurement Division)
body

PROCUREMENT:

This contract will provide interpretation services to satisfy the cultural and linguistic needs of the citizens of Orange County.
FUNDING:
Funding is available in account number 0001-062-2451-3197.
APPROVALS:
The Youth and Family Services Division and Business Development Division concur with this recommendation.
REMARKS:
Six bids were received in response to this Invitation for Bids and were evaluated for responsiveness, responsibility, and price reasonableness. Ad-Astra Florida Inc. is the current provider for these services and has performed satisfactorily. Homeland Language Services LLC was deemed non-responsible for failing to meet the r...

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