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File #: 25-825    Version: 1 Name:
Type: Procurement Status: Passed
File created: 5/19/2025 In control: Administrative Services Department
On agenda: 6/3/2025 Final action: 6/3/2025
Title: Approval of Amendment No. 7, Contract Y19-1040A, Landscape Management of Active and Inactive Water Plants, with Helping Hand Lawn Care, Inc, in the amount of $71,000, for a revised estimated contract amount of $552,220.50. ([Utilities Department Water Division] Procurement Division)
Interoffice Memorandum

DATE: May 19, 2025

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Iulia Siemen, Manager II, Water Division

PHONE: 407-254-9844

SUBJECT: Approval of Amendment No. 7, Contract Y19-1040A, Landscape Management of Active and Inactive Water Plants

ACTION REQUESTED:
title
Approval of Amendment No. 7, Contract Y19-1040A, Landscape Management of Active and Inactive Water Plants, with Helping Hand Lawn Care, Inc, in the amount of $71,000, for a revised estimated contract amount of $552,220.50. ([Utilities Department Water Division] Procurement Division)
body

PROCUREMENT:
This amendment will extend the contract for the period of June 1, 2025 through November 30, 2025 and adds funding, at the current contracted rates, to ensure continuity of services during the contract extension period, while a new procurement process is completed. The resolicitation is projected to be issued in early June.
FUNDING:
Funding is available in account number 4420-038-1324-3810.
APPROVALS:
The Water Division concurs with this recommendation.
REMARKS:
On September 18, 2019, the Board authorized award of Contract Y19-1040A to Helping Hand Lawn Care, Inc, in the amount of $384,600 for a three-year term with two additional one-year renewals. This contract provides detailed landscaping, mowing (slope/ditch mowing, tree maintenance, litter and grass clipping removal, edging, aquatic weed control, fertilization, pond maintenance, and brush control), and litter removal at the Eastern Regional Water Supply Facility.
The Procurement Division had issued an Invitation for Bids for these services; however, none of the bidders were deemed responsive and responsible, resulting in the cancellation of the solicitation.
Previous contract amendments are as follows:
Amendment No. 1: Addition of the J Lawson Water Plant for an increase of $15,600, for a revised estimated contract amount ...

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