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File #: 24-1498    Version: 1 Name:
Type: Procurement Status: Passed
File created: 9/30/2024 In control: Administrative Services Department
On agenda: 10/29/2024 Final action: 10/29/2024
Title: Approval to award Invitation for Bids Y24-1042-MM, Secondary Canals and Ditches Mowing, to the low responsive and responsible bidder, Solscape Services, LLC, in the total estimated contract award amount of $1,084,100 for the base year. Further request Board authorization for the Procurement Division to exercise option years one and two. In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-Verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Public Works Department Roads and Drainage Division] Procurement Division)
Attachments: 1. 1042 E -Secondary Canals and Ditches Mowing Reviewed 7.22.2024.pdf
Interoffice Memorandum

DATE: September 30, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Eduardo Avellaneda, M.S., P.E., Manager II, Roads and Drainage Division

PHONE: 407-836-7871

SUBJECT: Award of Invitation for Bids Y24-1042-MM, Secondary Canals and Ditches Mowing

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-1042-MM, Secondary Canals and Ditches Mowing, to the low responsive and responsible bidder, Solscape Services, LLC, in the total estimated contract award amount of $1,084,100 for the base year. Further request Board authorization for the Procurement Division to exercise option years one and two.

In the event the bidder recommended above fails to achieve timely compliance with pre-award deliverables, as defined in the Invitation for Bids, including, but not limited to, M/WBE participation sub-contract agreements, State Division of Corporations registration, E-Verify, insurance and bonds, further request Board authorization for the Procurement Division to award to the next low responsive and responsible bidder as listed in the bid tabulation herein, to the extent practicable and advantageous to the County. ([Public Works Department Roads and Drainage Division] Procurement Division)

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PROCUREMENT:
This contract will provide secondary canal and ditch maintenance, including roadside, flat bank and slope mowing, litter/debris and grass clipping removal, brush control and removal, edging, and herbicide treatment to specified canals and ditches throughout Orange County.
FUNDING:
Funding is available in account number 1002-072-2906-3816.


APPROVALS:
The Roads and Drainage Division and Business Development Division concur with this recommendation.
REMARKS:
Eight bids were received in response to this Invitation for Bids (IFB) and were evaluated for responsiveness, responsibility, and price reasonableness. M/S Sietricon was de...

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