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The Clerk of the Board is responsible for keeping accurate minutes and maintaining Board records for each Board of County Commissioner (BCC) and Value Adjustment Board (VAB) meeting. In addition, every 4 years, the Clerk of the Board office provides staff support to the Charter Review Commission (CRC) appointed by the BCC. Please contact our office if you need an accessible version of documents on this page, and one will be provided.

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File #: 24-1123    Version: 1 Name:
Type: Procurement Status: Passed
File created: 7/17/2024 In control: Administrative Services Department
On agenda: 8/13/2024 Final action: 8/13/2024
Title: Approval to award Invitation for Bids Y24-789-ZR, Emergency Orange County Courthouse Fire Pump Replacement, to the sole responsive and responsible bidder, Johnson Controls Fire Protection LP, in the total contract award amount of $621,850. ([Administration Services Department Facilities Management Division] Procurement Division)
Interoffice Memorandum

DATE: July 17, 2024

TO: Mayor Jerry L. Demings and County Commissioners

FROM: Carrie Mathes, CFCM, NIGP-CPP, CPPO, C.P.M., Manager II, Procurement Division

CONTACT: Richard Steiger, FMA, Manager II, Facilities Management Division

PHONE: 407-836-7473

SUBJECT: Award of Invitation for Bids Y24-789-ZR, Emergency Orange County Courthouse Fire Pump Replacement

ACTION REQUESTED:
title
Approval to award Invitation for Bids Y24-789-ZR, Emergency Orange County Courthouse Fire Pump Replacement, to the sole responsive and responsible bidder, Johnson Controls Fire Protection LP, in the total contract award amount of $621,850. ([Administration Services Department Facilities Management Division] Procurement Division)
body

PROCUREMENT:
This contract will consist of the removal and replacement of the existing fire pump at the Courthouse. The project is located in District 5.
FUNDING:
Funding is available in account number 1023-043-0263-3810.
APPROVALS:
The Facilities Management Division concurs with this recommendation.
REMARKS:
One bid was received in response to the Invitation for Bids (IFB) and was evaluated for responsiveness, responsibility, and price reasonableness. The bid submitted by Johnson Controls Fire Protection LP is considered reasonable based on the engineer's estimate. References provided were satisfactory for this type of work and Johnson Controls Fire Protection LP has been determined to be responsible. Therefore, award is recommended to Johnson Controls Fire Protection LP.
This project is being executed as an emergency due to the end of the existing fire pump life cycle and the inability to obtain replacement parts as they are no longer manufactured. A new fire pump needs to be ordered and there is an approximately 32 to 42 week lead time once the order is placed. This project was previously advertised twice.
To ensure an open and competitive bid process, the IFB was posted on the County's e-procurement platform. Queries from s...

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